A Nice Productivity Tool

Regardless of how you organize your tasks, it’s a must to keep your head clear and focus on achievement and your goals.  As someone who’s read all the books, listened to all the CD’s, and went to a few seminars on task management, I know that it’s easy to get sidetracked doing the task managment task itself and not actually accomplishing much.

Today, I want to share another tool with you for task management. “Remember the Milk”.  A pastor friend of mine told me about RTM a while back and I must say, I was impressed!  For a free, web 2.0 solution to task management, RTM does things many commercial software packages promote.  If you like to track your goals, projects, routine tasks, and lists (like groceries!), this software will do it for you and do it quite efficiently.  Here are a few reasons I like Remember the Milk

  • It is flexible.  You can initially set it up as a standard “to-do” list maker but eventually, as you learn its various features, it will manage your tasks by location, context, and priority.  Fans of David Allen’s “Getting Things Done” system of Steven Covey’s “7 Habits” program will like RTM because you can customize it to fit these time/task management systems perfectly.
  • It’s easy to use.  One you set up an account, you’re instructed to start putting things in your “inbox” and once you’re done, you can organize these tasks by context, due dates, priority color, etc.  In less than 10 minutes, you can be up and running and with a few more minutes, have a trusted system set up that takes only minutes each week to update!
  • It’s Web 2.0 based.  I like the fact that RTM is on the web.  Your lists are protected if your personal system goes down.  No chance at losing data due to a hard drive crash.  It’s also nice because APPLE and LINUX OS systems can use Remember the Milk.
  • It works in Gmail.  If you use the Firefox Browser, you can download a RTM plug in that includes Remember the Milk right inside Gmail so you can manage tasks while moving your inbox to zero!  I’m certain Google Chrome will have an extension at some point that allows your to use the system in the same way through its browser.
  • Lists are printable.  You can sift your lists through any number of filters and then, print the task lists you need to put in your paper planner if you use one like I do.
  • If you want RTM on your phone, it’s possible.  You would have to upgrade to their pay service ($25 a year) but if you are someone who’s more efficient with your phone than with a paper planner, this might an option for you.
Those are just a few of the things I like about RTM.  There are any number of good, solid, productivity packages out there to help you with your day-to-day tasks of staying efficient.  You have to really decide what works for you.  “Remember the Milk” gives you a solid system that you can customize in a number of ways should you decide to give it a whirl.  If you have questions, please let me know and I’ll try to help you.
What type of system do you use to track your tasks?  Pass along your advice and any links you have.  I would be curious to see what works for others and to see how creative we all can be when we put our minds to it.
Have a great day!
A Nice Productivity Tool

2 thoughts on “A Nice Productivity Tool

  1. Helo, Scott!
    Very nice review of RTM. I agree with you on most of the issues.
    We’ve recently released a new task management service http://task2gather.com that is also worth using not only as personal to-do list but as a powerful collaboration tool.
    The main difference of Task2Gather from RTM is the ability to organize and look through your to-do’s not only as a list but also as a tree. What is more you can share seperate projects with separate people and discuss each task straight in the program.
    We are also about to release iPhone and Windows Mobile programs for the service.
    Cheers, Olga.

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